ADVANTAGES OF VIRTUAL EVENTS 

Virtual events are not a novel concept. However, in light of Covid-19, many businesses have found that they are the greatest option to cancelling or delaying events and conferences. Web Summit, Microsoft’s Build, and Salesforce Reimagined, for example, have all gone virtual this year. Although many of us are used to actual events, there are various advantages to going virtual.

1. It’s a worldwide phenomenon

The majority of hosts want to increase the number of people who come. However, many events have gained access to a worldwide audience as a result of the decision to migrate online. As a result, smaller, local events have a better chance of reaching a wider audience.

2. Making Connections Is Easier

Many people who attend virtual conferences are concerned about networking prospects. Interacting with like-minded people is an important element of the conference experience. Online conferences, on the other hand, make the whole procedure a lot easier. Because most conferences are taped, attendees may view the replay and take down the names of other participants for networking reasons.

3. It Is Simple to Measure

The data collecting procedure is made much easier by virtual events. Everything may be traced using internet hosting. For example, you know how many people registered and where they came from. All of which is more difficult to do in sporting events. This can help conference organisers understand what their participants like and dislike, which can help them plan future events. Customer feedback is crucial for future success in any type of organisation. This is true for events as well. Engagement may be effectively monitored if attendees are continually online during the meeting. Take, for example, the number of persons who answered to surveys.

4. It is less costly

Of course, hosting a virtual event rather than a physical one results in significant cost savings. You don’t have to worry about paying for a place and refreshments, for example. Similarly, there is no need for guests to incur additional expenses such as lodging and airfare. In fact, it is estimated that hosting a virtual event will cost 75% less. According to a blog article from Nurture, it may even increase your ROI ! Events virtual planner malaysia 

5. Helps you save time

For everyone concerned, hosting a virtual conference saves time. The process of planning a physical event might take a long time. Although virtual events planner malaysia do need some planning prior to the live event, this is insignificant in contrast to a physical event. In the same way, there is no need for participants or employees to go to the event, saving time.

Virtual vs. Hybrid vs. traditional face to face Events

Companies’ events are and will continue to be one of the most effective avenues of communication. The advantages are undeniable: brand building and awareness, external and internal relationship optimization, new connections and lead creation, to mention a few.

When it comes to planning an event, there are a lot of things to consider, as well as a lot of different ways to go about it. There was just one option many moons ago: face-to-face contacts. While direct touch is an infallible technique of connecting individuals, it does have many drawbacks.

Virtual event platform comparison

Because of the inevitable advancement of technology and how it is utilized, some of the barriers to physical interactions have been removed, resulting in the emergence of two alternatives: virtual events and hybrid events. The first is created on a virtual internet platform, whereas hybrid events are a blend of real and virtual events that incorporate elements from both.

Variety, like everything else in business, is a positive, as is the prospect of having many possibilities. However, it poses a difficulty for people in charge of planning and making choices, because, as we all know, the more options there are, the more difficult it is to choose the best one.

While face-to-face, hybrid, and virtual events all have their benefits, the biggest challenge is determining which one is the best fit for a company’s goals. Knowing each one in depth and studying what each of these options has to offer is incredibly beneficial.

The Importance of Direct Contact in Face-to-Face Events

Personal touch is and has always been incredibly vital, whether the goal is to market a product or service, attract and keep consumers, or provide a leisure activity for staff. Face-to-face communication and connection are two significant communication and connection strategies.

When planning an event, this is the goal: to interact with people on a variety of levels. And, in this regard, the closer the contact, the more chances we’ll have to make it. Or, at the very least, in a more intimate and personal way.

However, face-to-face events have a variety of drawbacks that harm businesses. They are primarily:

High costs and investment

When compared to virtual events or hybrids, the profitability of these sorts of meetings is substantially lower since the expenses of hiring to carry them out are multiplied: rent of the premises, insurance, employment of employees or displacements, among other things.

Limitations for visitors

When planning a face-to-face event, geographic and temporal constraints are significant. Participants must travel and typically devote a significant amount of time in order to attend, but online meetings allow a bigger number of individuals to participate in any sort of event from any place. All you need is an Internet-connected PC or mobile device.

Protocols for Attendee Safety

Even when immunizations become more widely available, there are still tight guidelines in place for face-to-face interactions. The CDC continues to advise individuals to avoid big gatherings and activities. Attendees from various families should always be able to keep a 6 foot distance between themselves. Event planners must pay close attention to venue logistics. Can, for example, doors or windows be opened at any time throughout the event?

Results that are less quantitative and immediate

Virtual and hybrid events now have real-time access to all meeting data thanks to technological advancements. This provides the firm with rapid and precise ROI data, allowing them to analyse and enhance the quality of current and future events.

Obviously, attendance at a face-to-face event has observable effects, but the immediacy and analytical tools are restricted.

VIRTUAL EVENTS

The introduction of 3D technology, together with the growth of computers and mobile devices, has resulted in a paradigm change in the structure of business activities. Virtual events give an online platform for all players to connect in a virtual environment that is fully free of physical constraints.

They have become extremely valuable tools when a corporation has delegations in many geographic locations, when a high number of attendance is required, or when workers do not work in offices but rather from home.

Webinars, videoconferences, virtual training activities, webcasts, online conferences, Team Building activities… are just a few of the possibilities. In a nutshell, it’s about converting all traditional forms to the virtual realm.

But the benefits don’t end there. Virtual 3D worlds enable not only the simultaneous connection of hundreds of individuals via their mobile devices, but also the interaction of speech and movement, establishing this technology as the undisputed future of online events.

This is made feasible by the use of online avatars, which are capable of replicating each of the players and even accurately duplicating their actual appearance. They also allow them to recreate circumstances in which they can effectively connect and communicate.

The help of firms like CK VIRTUAL EVENT MANAGEMENT which puts the most modern 3D technology in the hands of businesses to open the doors to a “real” virtual world, has made this reality feasible. One of the platform’s benefits is that avatars may have natural-sounding conversations and converse using voice over IP.

Finally, when we compare virtual events to other methods, the benefits are multiplied:

• Attendee participation will be higher.
• Increasing the number of attendees
• Significant cost savings
• Profitability increases
• Immersive and creative eco-friendly experiences

HYBRID EVENTS PLANNING 

These kind of gatherings provide both real and virtual experiences. The goal is for guests to engage with one another without any physical barriers, supplementing face-to-face events with the digital world’s infused power.

In a hybrid event, you may attend face-to-face lectures, conferences, seminars, or any other business activity, as well as online. This is accomplished by broadcasting a traditional event live online or by creating a virtual venue that mirrors the real event.

The fundamental benefit of this form of gathering is that it combines the advantages of virtual and face-to-face gatherings, allowing you to profit from the best of both worlds.

However, although this might be a gain, it may also be a significant negative. This is due to the fact that when it comes to planning a hybrid event, the difficulties are multiplied. On the one hand, all of the essential ingredients for a physical encounter, as well as the costs associated with them (travel, room and material rentals), are required, while the essential infrastructure for an online event, as well as, in many cases, VR tools, are also required. Also see virtual event platform comparison.

WHATS BETTER FACE TO FACE / VIRTUAL / HYBRID ? CONCLUSION IS

Taking all of these advantages and disadvantages into account, it’s reasonable to claim that virtual events are the ideal alternative, since physical boundaries are completely removed and VR glasses are not always required, As a result, costs are drastically lowered but the live experience of an immersive and creative situation is preserved. Virtual event platform comparison is being discussed also.